PRIVACY POLICY

Effective Date: July 29, 2026
Last Updated: July 29, 2026

1. Introduction

Khanash Consultancy Private Limited respects your privacy and is committed to handling personal information responsibly, transparently, and securely.

This Privacy Policy explains how we collect, use, store, disclose, transfer, and protect personal information when you:

• Visit https://khanash.com/ or any related webpage operated by us;
• Submit an enquiry, quotation request, or consultation request;
• Communicate with us by email, telephone, messaging service, social media, or another channel;
• Request, purchase, or use our services;
• Apply for a job, internship, contractual role, or recruitment opportunity;
• Subscribe to marketing communications;
• Work with us as a client, candidate, employee, contractor, supplier, service provider, referral partner, or business partner.

By using our website or voluntarily providing information to us, you acknowledge the practices described in this Privacy Policy.

2. About Us

This website is owned and operated by:

Khanash Consultancy Private Limited
Corporate Identification Number: U74999DL2022PTC401574
Registered Office: H. No. 1052, First Floor, Block F, J.J. Colony, Mangolpuri, near Punjabi Camp, North West Delhi, Delhi 110083, India
Website: https://khanash.com/
Email: info@khanashconsultancy.com
India Telephone: +91 82878 09461
Canada Telephone: +1 437 443 1525

In this Privacy Policy, “Khanash,” “Khanash Consultancy,” “Company,” “we,” “us,” and “our” refer to Khanash Consultancy Private Limited.

For privacy requests and grievances, contact:

Privacy and Grievance Contact
Khanash Consultancy Private Limited
Email: info@khanashconsultancy.com
Subject line: Privacy Request or Privacy Grievance

3. Scope and Applicable Laws

Khanash is established in India and may provide services to clients or communicate with individuals located in India, Canada, the United States, the United Kingdom, the European Economic Area, and other countries.

We intend to process personal information in accordance with applicable law, which may include:

• The Digital Personal Data Protection Act, 2023 and applicable rules and commencement notifications in India;
• The Information Technology Act, 2000 and applicable rules;
• The Personal Information Protection and Electronic Documents Act, where applicable in Canada;
• Applicable Canadian provincial privacy legislation;
• The General Data Protection Regulation, where applicable in the European Economic Area;
• Applicable United Kingdom data-protection and electronic-communications legislation;
• Applicable United States federal and state privacy, advertising, consumer-protection, and data-breach laws;
• Other laws applicable to a specific client, service, individual, or processing activity.

The application of a particular law depends on the location of the individual, the nature of the client, the purpose of processing, and whether Khanash acts as an independent data fiduciary, controller, service provider, or processor.

Nothing in this Privacy Policy limits any mandatory privacy right available under applicable law.

4. Information We Collect

4.1 Information You Provide Directly

We may collect information that you voluntarily provide, including:

• First and last name;
• Company or organization name;
• Job title or professional role;
• Business or personal email address;
• Telephone number;
• Country, city, or general location;
• Preferred consultation date and time;
• Services in which you are interested;
• Project requirements, objectives, budget, or timeline;
• Messages, attachments, documents, images, and other enquiry materials;
• Billing, payment, invoicing, and transaction information;
• Contract, proposal, quotation, and project information;
• Customer-service and support communications;
• Feedback, reviews, survey responses, and testimonials;
• Communication and marketing preferences;
• Any other information you choose to provide.

Please do not submit passwords, financial-account credentials, detailed medical information, government identification numbers, or confidential third-party information through a general website form unless we specifically request it through an appropriate and secure process.

4.2 Client and Project Information

When we provide services, we may receive or process:

• Client contact information;
• User accounts and system-access information;
• Business records;
• Marketing and customer data;
• Website or application content;
• Customer enquiries and lead information;
• CRM records;
• Campaign and analytics data;
• Project files;
• Technical logs;
• Other information required to perform the agreed services.

Where we process personal information on behalf of a client, the client may be primarily responsible for deciding why and how that information is processed.

4.3 Recruitment and Candidate Information

When you apply for a role or participate in a recruitment process, we may collect:

• Résumé or curriculum vitae;
• Contact information;
• Employment history;
• Educational background;
• Skills, qualifications, and certifications;
• Portfolio or work samples;
• Salary expectations;
• Availability;
• Work-authorization information;
• References;
• Interview records and notes;
• Publicly available professional information;
• Other information relevant to the opportunity.

Additional notices or consents may apply where we provide recruitment, candidate-sourcing, manpower, or background-verification coordination services.

4.4 Information Collected Automatically

When you visit the website, certain technical information may be collected automatically, including:

• Internet Protocol address;
• Browser type and version;
• Device type;
• Operating system;
• Referring and exit pages;
• Pages viewed;
• Date and time of access;
• Time spent on the website;
• Approximate geographic location;
• Cookie and device identifiers;
• Form interactions;
• Campaign and conversion information;
• Security and error logs.

This information may be collected through cookies, pixels, tags, server logs, analytics services, advertising technologies, and similar tools.

4.5 Information From Third Parties

We may receive information from:

• Clients;
• Advertising and analytics platforms;
• Social-media platforms;
• CRM and automation providers;
• Referral partners;
• Recruitment clients;
• Public business directories;
• Professional networking platforms;
• Technology and service providers;
• Other lawful and authorized sources.

5. How We Use Information

We may use personal information to:

• Respond to enquiries and consultation requests;
• Arrange calls, meetings, or demonstrations;
• Understand project and business requirements;
• Prepare proposals, quotations, contracts, and statements of work;
• Provide technology, software, marketing, consultancy, recruitment, print, automation, and related services;
• Manage client, candidate, supplier, and partner relationships;
• Create and administer accounts;
• Process invoices, payments, refunds, and accounting records;
• Provide maintenance, customer service, and technical support;
• Manage job applications and recruitment processes;
• Identify candidates for suitable roles;
• Operate CRM, project-management, communication, and workflow systems;
• Deliver print, production, mailing, or promotional services;
• Improve our website, services, and user experience;
• Measure website traffic and campaign performance;
• Attribute enquiries and conversions;
• Send requested information and service communications;
• Send marketing communications where permitted;
• Prevent fraud, misuse, cyber threats, and unauthorized access;
• Maintain business, tax, legal, and compliance records;
• Enforce contracts and protect legal rights;
• Establish, exercise, or defend legal claims;
• Conduct internal planning, analysis, reporting, and quality assurance;
• Comply with applicable laws and lawful governmental requests.

We will not use personal information for a materially different purpose without providing additional notice or obtaining consent where required.

6. Lawful Grounds for Processing

Depending on the applicable jurisdiction and activity, we may process personal information because:

• You have provided valid consent;
• You have requested steps before entering into a contract;
• Processing is necessary to perform a contract;
• Processing is necessary to comply with a legal obligation;
• Processing is permitted for a specified legitimate business interest;
• Processing is necessary to establish, exercise, or defend legal rights;
• Processing is permitted as a legitimate use or another lawful ground under Indian law;
• Processing is otherwise required or authorized by applicable law.

Where we rely on consent, you may withdraw it by contacting us. Withdrawal will not affect processing lawfully completed before withdrawal and may be subject to legal, contractual, operational, or retention requirements.

7. Marketing Communications

We may send marketing emails, messages, newsletters, service updates, or promotional communications where:

• You have requested information;
• You have subscribed;
• You have consented;
• We have an existing business relationship; or
• Applicable law otherwise permits the communication.

You can unsubscribe by:

• Selecting the unsubscribe link in an email;
• Replying with an opt-out request; or
• Contacting info@khanashconsultancy.com.

Unsubscribing from marketing does not prevent us from sending necessary transactional, contractual, billing, security, or service-related communications.

8. Cookies and Similar Technologies

We may use strictly necessary, functional, analytics, advertising, and preference cookies.

These technologies may help us:

• Operate and secure the website;
• Remember preferences;
• Prevent spam and abuse;
• Understand website usage;
• Improve content and performance;
• Measure enquiries and conversions;
• Assess advertising effectiveness;
• Deliver relevant advertising where permitted.

Further details are provided in our Cookie Policy.

Where applicable law requires consent, non-essential cookies will be used only after you make an appropriate choice through our cookie-management tool.

9. How We Share Information

We may share personal information with:

• Authorized employees and team members;
• Affiliates and related business entities;
• Developers, designers, marketers, consultants, recruiters, printers, contractors, and project partners;
• Website-hosting and cloud-service providers;
• CRM, email, communication, scheduling, and project-management providers;
• Analytics and advertising providers;
• Payment processors and banking providers;
• Accountants, auditors, insurers, lawyers, and professional advisers;
• Printing, delivery, mailing, and production providers;
• Clients evaluating candidates, where authorized;
• Government authorities, regulators, courts, or law-enforcement agencies where required;
• A buyer, investor, successor, or adviser in connection with a merger, financing, reorganization, acquisition, or sale of business assets.

We do not sell personal information for monetary consideration.

We expect service providers processing personal information for us to use it only for authorized purposes and to apply reasonable confidentiality and security safeguards.

10. Client-Provided Data

Where we process information through software development, CRM services, digital marketing, automation, recruitment, or another service on behalf of a client:

• The client may determine the purposes and means of processing;
• Khanash may act as a service provider or processor;
• Processing may be governed by the client agreement or data-processing agreement;
• Individuals may need to direct certain requests to the relevant client;
• We may assist the client with legally required requests where applicable.

Clients are responsible for ensuring that information supplied to us was collected lawfully and that necessary notices and consents have been provided.

11. International Data Processing and Transfers

Khanash is based in India and may work with clients, personnel, contractors, hosting providers, advertising platforms, communication providers, and other service providers located in India, Canada, the United States, the United Kingdom, the European Economic Area, or other countries.

Personal information may therefore be accessed, stored, supported, or processed outside the country in which it was collected.

Where applicable law requires safeguards for an international transfer, we may use:

• Data-processing agreements;
• Contractual confidentiality obligations;
• Standard contractual clauses or equivalent safeguards;
• Access restrictions;
• Encryption where appropriate;
• Vendor due diligence;
• Data minimization;
• Transfer-risk assessments;
• Other legally recognized mechanisms.

The laws and governmental-access rules of another country may differ from those of your home jurisdiction.

You may contact us for additional information about relevant transfer safeguards, subject to confidentiality, legal, and security restrictions.

12. Data Retention

We retain personal information only for as long as reasonably necessary to:

• Fulfil the purpose for which it was collected;
• Perform or administer a contract;
• Maintain client and business records;
• Complete a recruitment process;
• Provide maintenance or support;
• Comply with tax, accounting, employment, legal, and regulatory obligations;
• Resolve disputes;
• Enforce agreements;
• Protect against fraud and security threats.

Retention periods depend on the type of information, the relationship involved, contractual requirements, legal limitation periods, and applicable law.

Information that is no longer needed may be securely deleted, anonymized, or aggregated.

13. Information Security

We use reasonable administrative, organizational, physical, and technical safeguards intended to protect information against:

• Unauthorized access;
• Loss or theft;
• Misuse;
• Improper disclosure;
• Unauthorized alteration;
• Accidental destruction.

Measures may include access controls, authentication, software updates, backups, encryption where appropriate, confidentiality obligations, and vendor controls.

No website, transmission method, or storage system is completely secure. We cannot guarantee absolute security.

14. Data Breaches

Where we become aware of a personal-data breach, we will assess the incident and take reasonable steps to contain, investigate, and remediate it.

We will notify affected individuals, clients, or authorities where notification is required by applicable law or contract.

15. Your Privacy Rights

Depending on the law applicable to you and the circumstances, you may have the right to:

• Receive information about how we process your information;
• Ask whether we hold information about you;
• Request access to your information;
• Request correction, completion, or updating;
• Withdraw consent;
• Request deletion or erasure where legally available;
• Request restriction of processing;
• Object to certain processing;
• Object to direct marketing;
• Request portability of certain information;
• Request information about recipients;
• Request information about international transfers;
• Opt out of promotional communications;
• Nominate another person to exercise certain rights where permitted under Indian law;
• Raise a grievance or complaint;
• Contact an appropriate privacy or data-protection regulator.

These rights are not absolute. A request may be limited or refused where permitted or required by law, including where information must be retained for tax, accounting, contractual, security, fraud-prevention, employment, regulatory, or legal-claim purposes.

To submit a request, email info@khanashconsultancy.com with the subject line Privacy Request.

We may request information reasonably necessary to verify your identity.

16. Grievance Redressal

Privacy grievances may be submitted to:

Privacy and Grievance Contact
Khanash Consultancy Private Limited
Email: info@khanashconsultancy.com
Subject line: Privacy Grievance

Please provide sufficient details to identify the matter and the relevant interaction or information.

We will investigate and respond within the period required by applicable law. Where available, you may also complain to the Data Protection Board of India or another competent privacy authority.

17. Children’s Privacy

Our website and general services are directed primarily toward businesses and adults.

We do not knowingly collect personal information from children below the applicable minimum age without legally valid authorization. Contact us if you believe a child has provided personal information without proper authorization.

18. Third-Party Websites

Our website may contain links to third-party websites, applications, or platforms.

We do not control and are not responsible for their privacy practices, security, content, or terms. Review the applicable third party’s privacy notice before providing information.

19. Changes to This Privacy Policy

We may update this Privacy Policy to reflect changes in:

• Our services;
• Website functionality;
• Vendors;
• Technology;
• Business practices;
• Applicable laws.

The revised version will be posted with a new “Last Updated” date. Where required, we will provide additional notice or obtain renewed consent.

20. Contact Us

Khanash Consultancy Private Limited
CIN: U74999DL2022PTC401574
H. No. 1052, First Floor, Block F, J.J. Colony, Mangolpuri, near Punjabi Camp, North West Delhi, Delhi 110083, India

Email: info@khanashconsultancy.com
India: +91 82878 09461
Canada: +1 437 443 1525